PURCHASING AGENT

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Brief description

The position of purchasing agent (except wholesale, retail, and farm product) consists of purchasing machinery, equipment, tools, parts, supplies, or services necessary for the operation of an establishment.

Tasks

  • Analyze price proposals, financial reports, and other data and information to determine reasonable prices;
  • Confer with staff, users, and vendors to discuss defective or unacceptable goods or services and determine corrective action;
  • Evaluate and monitor contract performance to ensure compliance with contractual obligations and to determine need for changes;
  • Maintain and review computerized or manual records of items purchased, costs, deliveries, product performance, and inventories;
  • Monitor and follow applicable laws and regulations;
  • Monitor shipments to ensure that goods come in on time and resolve problems related to undelivered goods;
  • Negotiate, renegotiate, and administer contracts with suppliers, vendors, and other representatives;
  • Prepare purchase orders, solicit bid proposals, and review requisitions for goods and services;
  • Purchase the highest quality merchandise at the lowest possible price and in correct amounts;
  • Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplier’s reputation and history.

Qualifications and requirements

  • A college degree or equivalent;
  • Ability to use logic and reason to identify the strengths and weaknesses of alternative solutions;
  • Ability to consider the relative costs and benefits of potential actions to choose the most appropriate one.


Competencies (in order of importance)

  • Integrity — Job requires being honest and ethical.
  • Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.
  • Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.
  • Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
  • Self Control — Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.

Lines of communication

  • Please Identify where the position fits within the hierarchy of your organization.

Working conditions

  • Please indicate if the position is full time or part time. Also list any unique working conditions (such as working hours) that the candidate should know about.